Pimlico Unites is committed to protecting and respecting your privacy. This privacy notice explains how we collect, use, store and share your personal data when you use this website. We make this privacy notice in compliance with the General Data Protection Regulation (‘GDPR’) and the Data Protection Act 2018. 

 

Data Controller

 

The data controller for the information you provide when joining the mailing list or completing the survey is:

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• pimlicounites@gmail.com

 

The data controller is responsible for ensuring that your personal data is processed lawfully and transparently.

 

What personal data do we collect?

 

We collect personal data necessary for the purpose of sending you newsletters, updates, news, important notices and invitations to attend events or to participate in surveys, polls, petitions and consultations about issues concerning your estate. The types of data we collect may include:

 

• Your name

• Your address

• Your email address

• Your opinion and feedback about related issues.

 

We will only collect data that is relevant and necessary for the purposes listed below.

 

Why do we collect your data?

 

We collect your personal data for the following purposes:

 

• To send you information about community events, meetings and activities organised by Pimlico Unites to foster a strong community on the estate(s).

• To keep you informed about important housing issues, policies, news and decisions that affect residents on the estate(s).

• To communicate updates about major works and repairs taking place on the estate(s), including planned maintenance, improvements or essential repairs.

• To assess the impact of the proposed works on the residents of the estate(s).

• To ensure that we take into account the concerns and views of all residents in relation to Council projects and proposals.

• To communicate with you about updates related to the works and any follow-up surveys or petitions or discussions.

• To gather opinions and feedback about topical issues that affect the community to inform decision-making.

 

Legal basis for processing your data

 

We process your personal data based on the following lawful grounds under the GDPR:

 

• Consent: By sharing your personal data and opinions on this website, you are giving us your consent to process, use, store and share your data. You can withdraw your consent at any time by contacting the Pimlico Unites using the details provided above.

• Legitimate interests: We have a legitimate interest in collecting and processing your data to represent the views of all residents effectively and to improve the community.

 

How long will we keep your data?

 

We will retain your personal data for the duration of your residency on the estate or as long as we need it to communicate important news and updates regarding major works, repairs, and other topical issues affecting the estate. If you are no longer a resident, we will retain your data only for as long as necessary to comply with any legal obligations, such as reporting requirements or records retention requirements.

 

Once your data is no longer required for these purposes, we will securely delete or anonymise it in accordance with GDPR requirements.

 

How will we share your data?

 

We may share your personal data with third parties in the following circumstances:

 

• Estate management and contractors: If your data is necessary to develop a programme of major works, repairs or maintenance on the estate, we may share it with relevant contractors or estate management services who are involved in those activities, to ensure that your views are taken into account.

• Estate consultants and advisers: We may share your data with consultants or advisers involved in analysing survey, polls or petitions responses. 

• Legal requirements: We may share your personal data with law enforcement authorities or other government bodies if required to comply with legal obligations or regulations, or to protect the rights, property, or safety of the residents or Pimlico Unites.

 

In these instances, we will ensure that any third party is subject to appropriate data protection safeguards.

 

We will not sell your data to third parties and you will not receive junk mail or marketing materials as a result of leaving your data on this website.

 

How do we protect your data?

 

We have implemented appropriate technical and organisation measures to protect your data from unauthorised access, loss or misuse, including:

 

• Secure storage of data (both physical and electronic).

• Restricting access to personal data only to authorised volunteers and persons involved in the administration of the website.

• Using secure communication channels when collecting and storing your data.

 

Your data protection rights

 

You have the following rights:

 

• Right to access your personal data.

• Right to correct or update your personal data.

• Right to erase or delete your personal data.

• Right to restrict or object to the processing of your personal data.

• Right to data portability and transfer of your personal data.

• Right to withdraw your consent at any time.  

 

If you wish to exercise any of these rights, please contact Pimlico Unites (details above).

 

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (‘ICO’), the UK’s independent authority for data protection.

 

Changes to this privacy policy

 

We may update this privacy notice from time to time to reflect changes in our data processing practices. If we make any significant changes, we will notify you via email.